NY-GEO 2027 Saratoga Springs
EXHIBITOR NETWORKING OPPORTUNITIES
The following schedule is a guestimate.
Monday, April 26
- 5:00 PM – 6:30 PM: New Exhibitor Mixer
Tuesday, April 27
- 9:45 AM: Transition Break
- 11:00 AM: Exhibitor Break
- 12:30 PM: Lunch Break with Exhibitors
- 2:30 PM: Exhibitor Networking Session
- 3:45 PM: Exhibitor Break
- 5:00 PM: Exhibitor Mixer
Wednesday, April 28
- 10:00 AM: Exhibitor Break
- 11:30 AM: Transition Break
- 12:45 PM: Lunch Break with Exhibitors
- 2:45 PM: Exhibitor Break
EXHIBITOR SETUP and BREAKDOWN
SET UP:
Monday, April 26
7:00 am - 9:00 am - LARGE EQUIPMENT
10:00 am - 7:00 pm
SHOW OPENS
Tuesday, April 27
7:30 am Please ensure setup is completed prior to show opening.
If you need accommodations to set up outside the designated hours, please let us know.
Breakdown:
Wednesday, April 28
4:00 pm (after the last session ends) until 8:00 pm.
EXHIBITOR ATTENDEE REGISTRATION
EXHIBITOR BOOTHS and TABLES
Exhibitor Booths:
- 8x10 footprint
- 1-6' Table w/skirting
- 2-Chairs
Exhibitor Table:
Space does not allow for a back drop. Table Top display ONLY.
- 1-6' Table w/skirting
- 2-Chairs
All Tables and Booths come with Electricity.
We understand that not all exhibitors require pipe and drape or electricity.
Please advise Christine if you DO NOT want/need pipe and drape or electricity. Thanks!
CLIFTON PARK CONVENTION SERVICES
Shipping to and from the Saratoga City Center is facilitated by Clifton Park Convention Services (CPCS).
Review the Shipping instruction and CPCS - Need to Know Show Details.
CPCS: Key Dates
- Apr 8: Advance shipments are permitted to start arriving at the warehouse.
- Apr 20: Final day to secure advance discount pricing for furniture rentals.
- Apr 22: Final day for advance shipments to be received at the warehouse.
- Apr 28 5:00 PM: CPCS team arrives for breakdown.
- Apr 29: Carriers may begin arriving at the warehouse to pick up outbound/return exhibits.
Form Overview
- Page 2: Order Summary & Payment
- Page 3: Furniture Rental
- Page 4: Material Handling Form**
- Selecting both inbound and outbound handling allows CPCS to transport your arranged, prepared, and labeled items directly from your booth. Please refer to Page 5 for complete details.
- Page 6: Shipping Label
Large Equipment & Vehicle Display
The City Center Main Hall can be used for the display of large equipment. Large equipment (such as a rig), but must be in place on April 26 between 8:00 am-9:00 am. Please reach out to Christine to review and set up. The vehicle access overhead door clearance is a height max of 13 feet. Wheels must be placed on wheel-boards. The use of silicone products/wheel cleaners in the building is prohibited.