NY-GEO 2025 Saratoga Springs
NY-GEO 2025 Saratoga Springs
Thank You for supporting NY-GEO and sharing your products and services with the attendees.
Share that you’re exhibiting the conference to social media. Upload your picture to Canva, download and post. Takes between 1-3 minutes.
- Get the Canva frame here
Click the purple ‘Edit Design’ button under the frame. - Create a sign-in or connect using Google or Facebook.
- Once signed in, on the left menu select ‘Uploads’. Upload your photo and drag it to the circle in the graphic.
- Select download in the top right corner or post directly to social media using the three dots next to the download button.
EXHIBITOR SETUP and BREAKDOWN
Set up:
Tuesday, April 22
1:00 pm - 9:00 pm
Show Opens
Wednesday, April 23
7:30 am Please ensure setup is completed prior to show opening.
If you need accommodations to set up outside the designated hours, please let us know.
Breakdown:
Thursday, April 24
4:30 pm (after the last session ends) until 6:00 pm.
NEW - SHIPPING
NEW for 2025
Shipping to and from the Saratoga City Center is facilitated by Clifton Park Convention Services. Review and complete this ORDER FORM.
Form Review:
Advance Shipping discount April 8-18
Regular Rate April 19
Page 3 - Furniture Rental. Please see above for what is already included in your booth package. All booth include electricity
Page 6 - SHIPPING LABEL
DELIVERING PRODUCT DIRECT TO HOTEL
Saratoga City Center Loading Dock and Need-to-Know Information
Can we display vehicles in the City Center?
The City Center Main Hall can be used for the display of large equipment. Large equipment (such as a rig) must be in place on April 21. Please reach out to Christine to review and set up. The vehicle access overhead door clearance is a height max of 13 feet. Wheels must be placed on wheel-boards. The use of silicone products/wheel cleaners in the building is prohibited.
EXHIBITOR NETWORKING TIMES
The following schedule is a guestimate.
Each break =30 minutes. Lunch and Mixer=1 hour
WEDNESDAY, APRIL 23
9:45 am Transition Break
11:00 am Break with Exhibitors
12:30 pm Lunch with Exhibitors
2:30 pm Network with Exhibitors
3:45 pm Break with Exhibitors
5:00 pm Cocktails with Exhibitors
THURSDAY, APRIL 24
10:00 am Break with Exhibitors
11:30 pm Transition Break
12:45 pm Lunch Break with Exhibitors
2:45 pm Break with Exhibitors
EXHIBITOR BOOTHS and TABLES
Exhibitor Map - Coming Soon
Exhibitor Booths:
- 8x10 footprint
- 1-6' Table w/skirting
- 2-Chairs
Exhibitor Booth-Bulk Space
- 16x20 footprint
- 2-6' Table w/skirting
- 4-Chairs
Exhibitor Table:
- 1-6' Table w/skirting
- 2-Chairs
We understand that not all exhibitors require pipe and drape or electricity.
Please advise Christine if you DO NOT want/need pipe and drape or electricity. Thanks!